Establishing New Student Organizations
River Parishes Community College (RPCC) encourages students to form groups and organizations for the benefit of the student body, the College, and the community. There are no limitations on the size of a group or organization; however:
- There must be at least ten (10) prospective members to form a club/organization.
- There must be a Faculty or Staff
- All registered groups and organizations must abide by the rules and regulations outlined in this document and in the RPCC Student
- All groups’ and organizations’ purposes must align with the College’s mission and goals and Louisiana Community and Technical College System Policy#2.005. Student organizations, activities of student organizations that are incompatible with this purpose are prohibited. According to Louisiana Community and Technical College System Policy #2.005, Student Organizations are classified as follows: Honor, Leadership and Recognition Societies: Political Organizations; Governmental Organizations; Divisional Organizations; and Specialty
*Please note all recognized and affiliated student organizations are unable to use the RPCC name in the title of the organization (example: RPCC Chess Club); rather, organizations wishing to acknowledge recognition from the university may do so by referencing where the organization is chartered (example: Chess Club at RPCC)
Who Can Propose a Group or Organization?
Any students who wish to organize a group or organization may do so provided they follow the necessary steps. The group or organization must have an Advisor and at least ten (10) prospective members to apply for registration. Students are encouraged to meet with the Associate Vice Chancellor of Student Services prior to submitting any registration paperwork to discuss their ideas and plans regarding the potential group or organization.
The deadline to submit a request to charter an organization will be the 4th Wednesday after the start of the semester. Only potential organizations that submit completed documentation by the required deadline will be considered. Visit the Office of Student Services for more information.
Faculty or Staff Advisors
An Advisor must be selected to work with each group and organization. When choosing an Advisor, remember that the individual will be volunteering his/her time. It is best to select a Faculty or Staff member who has expressed an interest in the group or organization and who will be willing to attend meetings/events and help reach the goals established by the organization.
Any River Parishes Community College student may participate in any group(s) of his/her choice if membership requirements are met. It is assumed that extracurricular activities will not take priority over academic pursuits. It is strongly recommended that students having academic difficulty curtail group and organization participation. Groups and organizations are strictly prohibited from discriminating or refusing membership on the basis of race, color, national origin, age, disability, sex, gender identity, sexual orientation, religion, political beliefs, or marital status.
How to Propose a Group or Organization
Once a potential group or organization has established goals and has discussed them with the chosen Advisor, the group or organization must submit the following New Student Group/Organization paperwork to the Associate Vice Chancellor of Student Services:
The above documents will form the group or organization’s formal Charter. All potential groups and organizations will be required to present their initial Charters at a meeting with the Student Government Association for endorsement. Once endorsed and approved by the Associate Vice Chancellor of Student Services, all future revisions, and amendments to the group’s or organization’s Charter will require additional approval of the Associate Vice Chancellor of Student Services before going into effect. The Roster Registration form must be updated within 14 days of the group or organization’s approval to include any newly elected Officers. An updated copy of each group’s or organization’s Charter must always be kept on file in the Office of Student Services.
Student Government Association (SGA) Participation
The Student Government Association (SGA) is the governing body for all RPCC students, student groups, and organizations. It has been mandated by the SGA that each student group and organization, must select a representative to serve on the SGA- Student Organization Committee and attend all required meetings.
Voluntary Inactive Status & Reactivation Process
An organization may, at any time, choose to become inactive while not dissolving the official charter of the organization. The organization president and advisor must notify the Office of Student Services of the desire to become inactive, at which point all official functions of the organization will cease. Organizations may also be declared inactive by the Office of Student Services for failure to comply with organizational expectations.
At any time, an inactive organization may seek to reactivate under the original charter. Organizations that have been inactive for one year or less may re-gain active status by completing the following: meet with Associate Vice Chancellor of Student Services and submit an updated organization constitution. Only once these items have been completed and approved may an organization be declared active.
Organizations that remain inactive for more than two years will be dissolved and must be re-chartered by the College.
Student organizations may operate only after they are officially chartered with RPCC. Student organizations are expected to regularly update their organization/club status, operate within their stated mission, and abide by all College policies governing student organizations. Failure to adhere to policies and/or guidelines may result in the loss of charter privileges. To maintain its active status, a student organization must:
Provide a current roster of officers and members to the Office of Student Services by or before September 15 of each fall semester and February 1 of each spring semester. Roster information must be updated by submitting required documentation to the Office of Student Services throughout the academic year whenever the membership or officers change.
Organizations that do not submit documentation for two consecutive semesters will be declared inactive by the Office of Student Services.
Organizations with less than five members after the roster submission date will visit the Office of Student Services to meet with the Associate Vice Chancellor of Student Services for a developmental conversation regarding membership. Student organizations which do not participate in that meeting and subsequent corrective action and/or are not attempting to contribute to overall student involvement will be declared inactive.
Provide a current student organization constitution and/or bylaw;
Recruit and retain at least one full-time faculty or staff member who advises the organization and attends off-campus meetings and social functions.
All student organization officers must review the student organization risk management guide and submit completed acknowledgment forms prior to the first event.
All student organization officers must complete the Diversity, Equity, and Inclusion (DEI)training module in canvas, prior to the first meeting with organization members.
Submit all events for approval, including regularly scheduled meetings, to the Coordinator of Student Engagement according to established guidelines.
Diversity, Equity, and Inclusion Statement
River Parishes Community College considers the diversity of its students, faculty, and staff to be critical to promoting a safe and caring college community. We encourage each student’s unique voice, perspective, and presence and believe it strengthens our educational mission. RPCC expects every member of the college community to contribute to an inclusive and respectful culture for all in its classrooms, work environments, and campus events. We expect that students, faculty, administrators, and staff at RPCC will respect differences and demonstrate diligence in understanding how other peoples’ perspectives, behaviors, and worldviews may be different from their own.
Additionally, we recognize the dimensions of diversity can include sex, race, age, national origin, ethnicity, gender identity and expression, intellectual and physical ability, sexual orientation, income, faith and non-faith perspectives, socio-economic class, political ideology, education, primary language, family status, military experience, cognitive style, and communication style. It is the individual intersection of these experiences and characteristics that must be valued in our community.